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Finding The Best Office Printer Suppliers In Yorkshire Made Easy For Schools and Businesses

Many businesses or schools often require 2 to 3 quotes from printer suppliers, or sometimes even more, before they can approve a printer lease, rental,hire or purchase.

One easy way to research and find printer suppliers is via the internet. You’ll find that most printer supplier websites are operated by local providers in Yorkshire. Some of these websites focus on local customers, while others cater to clients throughout the country.

Keep in mind that printer suppliers usually don’t list their prices online. You’re typically expected to request a quote from them.

As a result, many buyers end up reaching out to several suppliers for quotes or making phone calls to ask for prices. This can be time-consuming and somewhat challenging when trying to find quotes for your office printer.

That’s where Compare Advantage comes in. It’s a smart and convenient tool for researching before you decide to lease, rent or hire your office printer. It’s also a straightforward way to obtain prices from printer suppliers for business copiers and other multifunctional devices.

By using our no-charge quote service, you can receive up to 4 quotes from quality suppliers in Yorkshire. These suppliers pay us a small fee to process your quote request.

Our suppliers are ready and eager to earn your business. They will respond promptly to your enquiry with quotes, making your search for a printer supplier much easier.

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Office Printer Supplier Yorkshire: How to Choose a Supplier.

Choosing an office printer supplier in Yorkshire is an important decision that can significantly impact your business operations. One crucial consideration is whether the supplier offers a comprehensive Managed Print Service.

A Managed Print Service (MPS) involves managing and optimising your company’s document output processes. The supplier takes care of all your printing needs, from maintenance, supplies replenishment to necessary upgrades, and more.

Opting for a printer supplier that offers an MPS can provide numerous benefits. It can help streamline your business operations, cut costs, and free up your IT department to focus on other essential tasks. Furthermore, an MPS usually includes regular servicing and updates, ensuring that your printers are always in top condition and equipped with the latest technology.

Therefore, when choosing a printer supplier in Yorkshire, consider their range of products, delivery times, customer service, and most importantly, if they offer a Managed Print Service. A supplier with an effective MPS can bring about significant improvements in your business’s efficiency and productivity.

Also, don’t forget to check out reviews and feedback from other customers. These can provide valuable insights into the supplier’s reliability, service quality, and their MPS effectiveness. Making an informed decision when selecting a printer supplier can result in long-term benefits for your business.

Should I lease, rent, or buy my office printer?

Selecting between leasing, renting, or buying an office printer depends significantly on your business’s unique requirements and financial situation. Here’s a breakdown of each option to aid you in making an informed decision:

Leasing an office printer is typically a long-term commitment that spreads the cost of the device over a specified lease term. This arrangement is an excellent choice for businesses that require advanced printing solutions but prefer to avoid the immediate financial burden of purchasing the equipment outright. Lease agreements often include a Managed Print Service (MPS), providing a comprehensive solution for maintenance, repairs, and regular updates. Leasing allows you to take advantage of the latest technology while managing the costs over an extended period, making it an economical and sensible choice.

Renting a printer serves as an ideal option for businesses with short-term requirements. For temporary offices, one-off projects, or an unforeseen increase in workload, renting provides the flexibility to use a printer for a few days, weeks, or even months, without a long-term commitment. The rental fee typically covers servicing and maintenance, ensuring a hassle-free experience during the rental period.

Buying a printer outright is a cost-effective solution for businesses with stable, long-term printing needs. When you purchase a printer, you have complete control over its maintenance and usage. However, the initial outlay can be high, particularly for cutting-edge models. Therefore, you’ll need to consider ongoing costs such as maintenance and consumables.

In conclusion, your decision to lease, rent, or buy an office printer hinges on your specific needs, financial capabilities, and long-term plans. Careful consideration of each option will guide you toward a strategic decision that enhances your business’s efficiency and productivity.

Read Our Guide – Should I lease, rent, or buy my office photocopier or printers? 

What features/finishing options do I need for my office printer?

Deciding on the ideal printer for your office requires a clear understanding of the finishing options on offer. They can greatly optimise your office workflows. Here are some sought-after features:

Stapling: Despite being a fundamental office task, automatic stapling is not typically standard in most printers. However, it’s available as an add-on option and is particularly useful for businesses frequently dealing with multi-page documents. Xerox offers the Convenience Stapler for manual stapling needs. For more advanced auto-stapling functionality, consider options like the Business Ready Finisher.

Hole-Punching: This is another beneficial finishing feature, especially if your business routinely organises documents into binders. Xerox offers a range of hole-punch options, including the widely-used Business Ready Finisher, which is compatible with AltaLink and PrimeLink models. For more sophisticated automated hole-punching capabilities, options like the GBC FusionPunch II, GBC AdvancedPunch, and GBC AdvancedPunch Pro are worth considering.

Booklet-Making: If your office regularly creates booklets, pamphlets or brochures, a printer equipped with a booklet-making feature could be a considerable advantage. Here are some finishing options tailored to booklet-making requirements:

  • Standard Booklet-Making: This basic feature enables the creation of simple booklets, incorporating both folding and stapling functionalities.
  • Advanced Booklet-Making: This option offers extra features such as cover insertion and square-fold finishing, resulting in a professional and refined look.
  • High-Capacity Booklet-Making: This is ideal for businesses with high-volume booklet production needs, offering faster production speeds and larger sheet capacities.

Assessing your office’s specific printing needs and selecting the right finishing options can significantly boost efficiency and productivity. These often-overlooked features can significantly streamline your document management processes while enhancing the professional appearance of your printed materials.

Should I include print finishers?

The inclusion of print finishers in your printer setup largely depends on your specific requirements. For businesses using advanced multifunction printers that handle a high volume of documents daily, like those in the education, medical, legal, or financial sectors, finishers like stapling and hole-punching become near-essential for everyday document processes.

If your operations involve production printing, especially specialty prints like calendars, booklets, or manuals, finishers are almost always necessary. Consider the types of prints your business produces daily: do you need automatic stapling, hole-punching, or booklet-making?

Manual finishing tasks such as stapling or folding booklets may suffice for some businesses. However, if your operations involve high-volume printing and your machine can accommodate a finisher, it’s generally worth investing in, even just a simple office finisher, to automate the document finishing process. This is particularly true for businesses that frequently make specialty prints, as finishers simplify basic print requirements and improve efficiency.

What are the best printer and photocopier manufacturers in the UK?

The UK market is home to numerous printer and photocopier manufacturers, each offering a diverse range of products designed to suit various business needs. Some of the most popular manufacturers include:

HP (Hewlett-Packard): Known for its innovation, HP offers a wide selection of printers and photocopiers suitable for both home and office use. Their products range from compact, affordable inkjets to high-capacity laser printers and multifunction devices.

Canon: Canon is another leading brand, renowned for its robust and high-quality printers and photocopiers. They offer a diverse portfolio, including colour and monochrome laser printers, multi-functional printers, and large format printers.

Xerox: A name synonymous with photocopying, Xerox provides a broad spectrum of office equipment, including printers, photocopiers, and multifunction devices. Their products are known for their durability and advanced features.

Epson: Epson is widely recognised for its high-quality inkjet printers and multifunction devices. They also offer EcoTank printers with high-capacity ink tanks for lower running costs.

Brother: Brother’s range includes compact and efficient printers and photocopiers ideal for small and medium businesses. They offer both inkjet and laser devices, including multi-functional printers.

Ricoh: Ricoh is a well-known brand in the corporate sector, offering a variety of high-speed and high-volume photocopiers and printers. Their products often come with advanced features like cloud connectivity and security functions.

Kyocera: Kyocera is known for its environmentally friendly and cost-effective printers and photocopiers. Their devices are designed to reduce running costs and waste, making them a popular choice for businesses looking to reduce their environmental impact.

Each of these manufacturers offers a unique blend of features, reliability, and value. Consider your specific business needs and budget when choosing a printer or photocopier brand.

Business Type Mono & Colour Volume Copies Per Month Cost Per Month Device Prints Per Minute
Small Business Mono 500 - 5000 £2.75 - £13.75 Up To 25pm
Small Business Colour 500 - 5000 £19.25 - £110.00
SMEs Mono 10,000 - 40,000 £22 - £88 Up To 45pm
SMEs Colour 10,000 - 40,000 £220 - £880
Enterprise Mono 40,000+ £88 - £220 Over 45pm
Enterprise Colour 40,000+ £660 - £880

Printer Lease Costs:

  • Entry Level (Low volume printing): Estimated monthly costs for printer lease range from £20 to £55. This option is suitable for businesses with lower print volumes and includes both mono and colour printing capabilities.

  • Intermediate (Medium volume printing): For businesses with moderate printing needs, the estimated monthly printer lease cost ranges from £50 to £150. This option provides a balance between affordability and volume, accommodating mono and colour printing requirements.

  • Enterprise (High volume printing): When it comes to high-volume printing, the estimated monthly cost of printer leasing falls between £150 and £300. This option is designed for businesses with substantial printing demands and offers enhanced features for both mono and colour printing.

By evaluating these printer lease cost ranges, businesses can identify the most suitable option for their printing requirements, whether in Yorkshire or any other location. Making an informed decision about printer leasing is crucial to optimise productivity and cost-efficiency.

What are the differnet types of printers?

If you’re considering printer leasing in Yorkshire and wondering about the range of devices you can lease, you’ll find plenty of options to suit your business needs.

  • Office printers and photocopiers – These are the workhorses of any organisation, handling all your printing and copying requirements. Leasing these printers can be a convenient and cost-effective solution for businesses of all sizes.
  • Desktop printers and photocopiers – For businesses with modest printing needs, desktop printers and photocopiers can be a practical option. When leasing these devices, you’re ensuring minimal print volume without compromising on quality.
  • Multifunction printers – These all-in-one devices bring versatility to your workspace. Offering rich functionality, leasing a multifunction printer can cater to a variety of your office needs in one compact unit.
  • Colour printers and photocopiers – Are you looking to add a splash of colour to your documents? Colour printer leasing gives businesses the option to print and copy in vibrant, full colour.
  • Black & white printers and photocopiers – Known as mono devices, these printers and photocopiers only print in black and white, offering a more economical choice. Printer leasing can make these cost-effective devices even more affordable.
  • Light production printers – Designed for higher volume and superior quality prints, light production printers are ideal for projects like A4 booklets. Leasing such printers can be a smart move, offering high performance without the hefty price tag.
  • Wide format printers – When it comes to printing on larger, better-quality media, wide format printers are your best bet. Leasing printers is particularly beneficial for these types of devices, frequently employed in the creation of large-scale banners, eye-catching posters, detailed architectural blueprints.

What are the advantages & disadvantages of leasing a Printer?

Making a decision between purchasing or leasing a printer can often seem complicated. Each option has its unique benefits and potential drawbacks. To help you make a more informed decision, we’ve listed the pros and cons of leasing a printer for your business.

Pros of Leasing a Printer

  • Lower Upfront Cost
  • Latest Technology Access
  • Includes Maintenance & Repairs
  • Tax Benefits
  • Flexible Terms

Cons of Leasing a Printer

  • Total Cost may be Higher
  • Contractual Obligations

Is it better to lease or buy a printer?

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The Final Word

Ready to explore your options and get a better understanding of the costs and benefits of leasing a printer? Take the first step by completing our simple form for personalised quotes. Our team of experts is ready to assist you in finding the perfect printing solution that aligns with your budget and requirements. Don’t miss out on the opportunity to make an informed decision that can positively impact your business’s productivity and efficiency.

Get started today and unlock the benefits of leasing a printer for your business. Complete our form for quotes and let us guide you towards the right printing solution that meets your unique needs.

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Frequently Asked Questions: Printer Leasing Yorkshire

Most frequent questions and answers

Printer leasing is a business arrangement where a company rents a printer from a leasing company or a managed print service provider for a specified period of time. The lease can range from a few months to several years, depending on the terms of the contract. Leasing a printer enables businesses to avoid the large upfront costs of purchasing expensive equipment, while also enjoying the benefit of having up-to-date technology. It’s a flexible and cost-effective solution for businesses that need high-quality and reliable printing services, but don’t want to invest in owning printers outright.

Printer leasing operates similarly to other lease agreements. The leasing company owns the printer, and the lessee (the business or individual) pays a regular fee to use the equipment for a specified term. These lease payments are typically monthly, but can be tailored to meet the needs of the business. The terms of the lease can vary widely, including factors such as the type of printer, the length of the lease, the volume of printing, maintenance and supply needs, and more. At the end of the lease term, the lessee can choose to return the printer, purchase it, or upgrade to a newer model.

There are several benefits to leasing a printer. Firstly, it eliminates the need for a large upfront investment, making it a more financially viable option for many businesses. This allows companies to use their capital more effectively elsewhere in their operations. Secondly, it provides businesses with access to the latest technology, as they can upgrade their equipment at the end of the lease term. Thirdly, many leases include service and maintenance, which ensures the printer is kept in good working order and reduces downtime. Lastly, leasing can also be more tax-efficient than buying outright, as lease payments are often considered a business expense.

The cost of leasing a printer can vary widely depending on several factors. These include the type and model of the printer, the length of the lease term, the volume of printing required, and whether additional services like maintenance and supplies are included. In general, a basic desktop printer can be leased for as little as a few dollars per month, while a high-end multifunction printer can cost several hundred pounds per month to lease. It’s important for businesses to carefully assess their printing needs and budget before signing a lease agreement.

Yes, you can lease a printer for both personal and business use. Leasing is most common in the business context, particularly for businesses that need high-quality, high-volume printing but don’t want to invest in owning expensive printers. However, individuals can also lease printers, especially if they have high printing needs or want to use high-end printers that would be too costly to buy outright. In both cases, leasing provides access to up-to-date technology, and the ability to upgrade at the end of the lease, and often includes maintenance and supplies, which can be a significant advantage over purchasing.

There is a wide array of printers available for leasing, suited to different needs and budgets. These range from basic black and white printers to color laser printers, multifunction printers (MFPs), high-capacity business printers, and specialized printers such as large format printers or 3D printers. Leasing companies generally offer the latest models from various well-known brands. The availability of such diverse choices allows businesses and individuals to lease a printer that perfectly fits their specific printing requirements.

A printer lease agreement typically includes terms and conditions about the lease duration, monthly payments, service and maintenance responsibilities, what happens at the end of the lease, and provisions for early termination. The agreement will also stipulate the type and model of the printer being leased, and may include conditions regarding its use and care. Many lease agreements also specify details about supplies like ink or toner, and whether they’re included in the lease. It’s essential to read and understand all the terms before signing a lease agreement.

Yes, most printer lease agreements include provisions for maintenance and repairs. The leasing company generally takes responsibility for ensuring the printer remains in good working order, often through regular servicing. This means that if the printer breaks down or encounters any technical issues, the leasing company is responsible for fixing or replacing it, which minimises downtime and ensures continued operation. This is a significant advantage of leasing a printer over buying, as it alleviates the lessee from the burden of maintenance and repair.

Depending on the terms of the lease agreement, you may be able to upgrade your printer during the lease period. This is a common feature of many lease agreements, particularly for longer lease terms. It allows businesses to keep up with the latest printing technology and improve their operational efficiency. However, the ability to upgrade and the conditions under which this can happen will depend on the specific terms of the lease agreement, so it’s important to clarify this with the leasing company before signing.

At the end of the lease period, you typically have several options. You can return the printer to the leasing company, extend the lease, upgrade to a new printer, or in some cases, buy the printer. The option to purchase the printer at the end of the lease, often for a pre-determined residual value, is known as a lease-to-own or a $1 buyout lease. However, the specific options available to you at the end of the lease will depend on the terms of your lease agreement.

Yes, it is generally possible to cancel a printer lease, but it usually involves penalties or early termination fees. The specifics of cancellation policies and associated fees will be outlined in the lease agreement. These fees can sometimes be substantial, as they’re intended to offset the financial loss the leasing company incurs due to the premature termination of the contract. It’s always advisable to thoroughly review the lease agreement and understand all the terms, including early termination clauses, before signing.

Whether a lease agreement includes ink and toner supplies depends on the specific contract. Some leasing companies offer all-inclusive packages, where the cost of consumables like ink or toner is covered in the monthly lease payment. Other companies might offer these supplies as an additional service at an extra cost. The advantage of including supplies in the lease agreement is that it ensures a constant supply of necessary consumables, simplifying budgeting and eliminating the need to manage stock levels.

Typically, the responsibility of insuring the leased printer falls on the lessee. Most lease agreements require the lessee to cover the equipment under their business insurance policy. This protects both parties in case of damage, theft, or loss of the printer. The details about insurance responsibilities should be clearly stated in the lease agreement. If it’s not included, it’s important to discuss this aspect with the leasing company before finalizing the contract.

The key difference between leasing and buying a printer revolves around ownership, cost, and flexibility. When you buy a printer, you own the equipment outright, but it requires a significant upfront investment. On the other hand, leasing a printer requires a much lower initial expense, as you pay a fixed monthly fee over the term of the lease. With leasing, you also get the benefit of easy upgrades to newer models, typically included maintenance and repairs, and possible tax benefits. However, over a long period, leasing may cost more than outright purchase.

The length of a printer lease can vary significantly depending on the specific needs and preferences of the lessee. Generally, lease terms range from 12 months to 60 months (1-5 years), with 36 months (3 years) being a common term. Longer lease terms usually result in lower monthly payments but may come with stricter terms regarding early termination or equipment upgrades. Shorter leases offer greater flexibility and easier access to technology upgrades but can carry higher monthly payments.

Several factors influence the cost of a printer lease. Firstly, the type and model of the printer: high-end or specialized printers cost more to lease than basic models. Secondly, the lease term: longer leases generally have lower monthly payments. Thirdly, the volume of printing: contracts that include a high volume of prints per month may cost more. Fourthly, additional services: if the lease includes maintenance, repairs, or supplies, this will be factored into the cost. Lastly, the leasing company’s policies and market rates can also influence the lease cost.

Are there any hidden charges in printer leasing?
Like any contract, it’s essential to thoroughly review a printer lease agreement to understand all costs. While most leasing companies are upfront about costs, some might charge extra for services like installation, maintenance, or delivery, or include penalties for early termination or exceeding the agreed print volume. These aren’t exactly “hidden,” but they may be overlooked if you don’t carefully read the contract. Always ask for full disclosure of all potential charges before signing a lease agreement.

While a good credit score can make it easier to lease a printer, having a bad credit score doesn’t necessarily exclude you from leasing. Some leasing companies may still provide a lease agreement, albeit with higher interest rates or additional guarantees to offset their risk. Others might require a larger upfront payment or a personal guarantee. However, leasing policies vary by company, so it’s best to discuss your situation with potential leasing providers.

In most cases, the leasing company is responsible for repairs if the leased printer stops working or gets damaged, provided the damage wasn’t due to negligence or misuse by the lessee. This is generally part of the service and maintenance agreement in the lease contract. If the printer can’t be repaired, the leasing company will usually replace it with a similar model. However, if the damage is due to misuse or neglect, the lessee might be responsible for repair or replacement costs.

Most leasing companies provide some level of training or guidance on using the leased printer, particularly for complex or high-end models. This might be in the form of user manuals, online tutorials, or even in-person training sessions. The level of support can vary between companies, so if this is an important factor for you, it’s worth discussing with potential leasing providers before signing a contract.

What kind of customer support can I expect with a printer lease?
The level of customer support can vary from one leasing company to another. Most reputable companies provide robust customer support that includes technical assistance, troubleshooting, and regular maintenance services. This could be in the form of onsite visits, telephone support, or online chat services. The goal is to ensure the printer remains operational and any issues are quickly addressed. Always verify the type and level of customer support provided before finalising a lease agreement.

Printer leasing can be more cost-effective than buying for several reasons. It eliminates the need for a large upfront investment in equipment, freeing up capital for other areas of the business. Leasing also often includes maintenance and repair services, reducing potential operational costs. Additionally, leasing allows businesses to stay up-to-date with the latest technology by upgrading to new models at the end of the lease term, which can lead to productivity improvements and cost savings. Finally, lease payments are generally considered a business expense and can often be deducted from taxes.

Yes, it’s common for printer leases to include a maintenance contract. This typically covers regular servicing, repairs, and sometimes even supplies like ink or toner. Having a maintenance contract as part of the lease agreement ensures that the printer stays in good working condition and helps avoid unexpected repair costs. It can also contribute to more predictable budgeting, as costs are spread out over the term of the lease rather than incurred as one-off expenses.

Yes, short-term printer leases are available and can be a good solution for temporary needs like a special project, an event, or a seasonal increase in workload. The terms and conditions of short-term leases are generally similar to those of longer leases, but the monthly cost may be slightly higher due to the shorter term. Nonetheless, short-term leasing can be a cost-effective way to meet temporary printing needs without investing in new equipment.

The ability to swap or change the printer during the lease period depends on the terms of your lease agreement. Some leasing companies offer flexible contracts that allow you to upgrade or change your equipment before the end of the lease term. This can be beneficial if your printing needs change or if newer technology becomes available. However, there may be conditions or fees associated with this, so it’s important to check the specifics of your contract or discuss this with your leasing company.

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