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Printer Lease
Calculator: Your Cost in 30 Seconds
Enter your monthly pages, paper size, colour mix and lease term to see an indicative monthly cost. If the number works, compare up to 4 real quotes from pre-screened UK suppliers.
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- Updates as you change the options
- Turn your estimate into real quotes for free
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How it works
What the calculator includes
The monthly figure is built from three parts that make up almost every printer lease in the UK.
The printer itself
The lease cost of the machine, spread over the term. About £36 a month for an A4 multifunction printer and £66 a month for an A3 model, on a 60-month lease.
Cost per page
The click charge that covers toner, parts and engineer visits. Mono pages from 0.26p and colour pages from 2.55p each.
Suppliers competing
When up to 4 suppliers quote for the same job, prices come down. The estimate includes a 20% saving on a single supplier's list price.
Example costs
Typical printer lease costs by office size
Worked out with the calculator above. Mixed colour means half mono and half colour pages.
| Office | Pages a month | Printer | Colour | 60 months | 36 months |
|---|---|---|---|---|---|
| Small office, mono | 1,000 | A4 | Mono only | £31/mo | £42/mo |
| Small office, some colour | 2,500 | A4 | Mixed | £48/mo | £64/mo |
| Busy office, A3 colour | 5,000 | A3 | Mixed | £93/mo | £123/mo |
| Large office, A3 colour | 10,000 | A3 | Mixed | £140/mo | £171/mo |
Indicative figures only. Your quotes may be higher or lower depending on the printer, features and supplier.
Real prices
Turn your estimate into real quotes
A calculator can only give you a guide. The quickest way to find your real price is to let suppliers compete for your business. Answer a few short questions and up to 4 pre-screened UK suppliers will quote for the same printer, so you can compare the monthly cost, the cost per page and the service side by side.
It is free, there is no obligation, and suppliers pay us for the introduction, not you.
FAQs
Printer lease calculator questions
How the estimate works, and what affects your real price.
Back to the calculatorHow accurate is the printer lease calculator?
It gives an indicative monthly figure based on typical UK lease and cost-per-page rates. Your real price depends on the exact printer, the features you need, your print volumes and the supplier, so use it as a starting point and compare real quotes before you decide.
What is included in the monthly cost?
The estimate covers the lease of the printer plus a cost per page that normally includes toner, parts, maintenance and engineer visits. Delivery, installation and extras such as finishers or extra paper trays can vary between suppliers.
Why is a longer lease cheaper each month?
The cost of the printer is spread over more months, so each payment is lower. A 60-month lease has the lowest monthly cost; a 36-month lease costs more each month but lets you upgrade sooner.
How much more does colour printing cost?
Colour pages cost around ten times more than mono pages. In this calculator, mono pages are from 0.26p each and colour pages from 2.55p each, so your colour mix makes a big difference to the monthly cost.
Do I need an A3 or an A4 printer?
Most small offices only need A4. Choose A3 if you print plans, posters, spreadsheets or brochures, or if you want a larger, faster machine for a busy office. A3 printers cost more to lease.
Does using the calculator cost anything?
No. The calculator is free, needs no sign-up and does not ask for your email. If you want real prices, fill in our short form and up to 4 suppliers will quote, also free and with no obligation.
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