Lease A Printer London

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Compare before you choose

Compare printer lease quotes in London

London has more than half a million businesses, and most of them work from small offices, studios and serviced space rather than whole floors. A quote built for a 200-person office is no use to a team of six. Comparing up to 4 quotes on one specification shows you which suppliers take small offices seriously, and what the right-sized machine really costs from each.

1
Tell us once
A minute on the form: what you print, roughly how much, and your postcode.
2
Suppliers quote
Up to 4 suppliers that cover your area quote on the same specification.
3
You choose
Compare the quotes side by side and pick one, or none. It is free and there is no obligation.

Why comparing pays

Lease quotes rarely line up on their own. One supplier offers a lower monthly payment with a higher cost per page; another a longer term, or a service plan that leaves out toner. Asking every supplier to quote on the same specification is what makes the prices comparable, and the printer lease calculator gives you a ballpark to measure them against.

What to compare in London

A machine sized for your team. A small A4 machine is often enough for an office of under ten. Make sure nobody quotes you a department copier you do not need.
The term against your office agreement. Serviced and flexible offices often run for a year or two. Compare a shorter lease or a rental against the usual five years.
Getting it into the building. Ask whether the price covers a booked delivery slot, out-of-hours installation and the paperwork your building asks for.
Engineer cover for your postcode. Compare the promised response time for your address, and whether parking or the Congestion Charge is ever added to a call-out.
The minimum monthly charge. A small office has quiet months. Make sure any minimum number of pages is one you will actually print.

Compare suppliers in London

The capital in figures

London is a city of small offices

The ONS counts 552,505 businesses in London, almost one in five (19.8%) of every business in the UK. Nine in ten of them, 497,835, have fewer than 10 staff. That is a slightly higher share than across the UK as a whole (89.1%), and it shapes how printing works here: lots of small teams, often in serviced or shared space, printing a few thousand pages a month rather than tens of thousands.

The mix of work is different too. One business in five here is in professional, scientific and technical services (20.0%, against 15.3% across the UK), and more than one in ten is in information and communication (11.4%, against 6.8%). Those are firms that scan, share and sign documents as much as they print them, which changes the machine you need.

None of this means a small office should not lease. It means the quote has to fit the office. That is why our form asks how many people print, roughly how much, and whether you need colour or A3, before any supplier prices it.

552,505

businesses in London

90.1%

have fewer than 10 staff

20.0%

professional and technical (UK 15.3%)

11.4%

information and communication (UK 6.8%)

Two women at a photocopier beside a timber wall

Before you lease

Does a small office in the capital need a leased printer at all?

We would rather you did not lease a machine you do not need. For a small office there are three honest options, and the right one depends mostly on how much you print and scan.

Desktop printers, bought

Cheap to buy, expensive to run. Fine for a few hundred pages a month. Add up last year’s cartridges before you decide this is the cheap option.

One shared A4 machine, leased

A small multifunction printer, scanner and copier with toner, parts and engineer visits included. The usual answer from about a thousand pages a month.

The shared printer in your building

In serviced space you may already pay per page for a shared machine. It is worth comparing that bill with a machine of your own.

What a small leased machine might cost

Our printer lease calculator puts a small A4 mono machine printing about 1,000 pages a month at around £31 a month over 60 months, with service and toner included. Over 36 months the same machine comes to about £42 a month, because it is paid off in fewer payments. Make half of those pages colour and the 60-month figure rises to about £40. These are planning figures from our calculator, not quotes, and real quotes depend on the model and the supplier.

A4 mono, 1,000 pages, 60 months

£31

Same, over 36 months

£42

A4, half colour, 60 months

£40

The comparison to make is with what you spend today. Add up a year of cartridges, the cost of replacing desktop printers that fail, and the time lost to them, then divide by twelve. If that is close to or above the figures here, a leased machine is worth quoting. If it is well below, keep what you have and come back when the team grows.

Serviced and flexible offices

Leasing a printer when your office is flexible

A lot of teams in the capital start in coworking space or a serviced office, where printing comes with the desk. You send jobs to a shared machine and pay per page on your monthly bill. That works well while you print little. It gets expensive, and awkward, once you print client documents every day, need to keep confidential papers away from other tenants, or want to scan straight into your own systems.

The catch is timing. Serviced office agreements are often for a year or two, sometimes on a rolling monthly basis, while a standard printer lease runs for three to five years. If you sign a five-year lease and move after eighteen months, the machine can move with you, but you will be paying for it whether it fits the new office or not, and ending the lease early usually means paying most of what is left.

So match the agreement to how settled you are. If you expect to stay put, a 60-month lease gives the lowest monthly payment. If you are likely to move or grow within two years, ask suppliers to quote a 36-month term as well, or a printer rental that you can end at short notice, and compare all three side by side. The monthly cost is higher on a shorter agreement, but you are not tied to a machine that no longer suits you.

Questions for your serviced office operator

Can we put our own printer in our office, and connect it to the building network?
Is there a charge for a dedicated data point or power socket?
If we move to a bigger suite in the same building, can the machine move too?
What are the delivery rules for large equipment?

Installation day

Getting a copier into a managed London building

Delivering a printer here is rarely a case of parking outside and carrying it in. Many office buildings, from towers in Canary Wharf to converted warehouses in Shoreditch, are run by building management with rules for every delivery. Plan these five things and installation day goes smoothly.

1
Ask building management first
Find out the rules for deliveries: booked slots, the loading bay, the goods lift, and any times deliveries are not allowed.
2
Send the supplier the details
Floor, lift size, door widths, and where a van can stop. A machine that will not fit the lift means a second trip.
3
Paperwork for the building
Many managed buildings want a risk assessment and method statement (RAMS) and insurance certificates before they confirm a slot.
4
Network access
In shared buildings, your IT contact or the operator may need to approve a new device on the network. Book them in for installation day.
5
The old machine
If a machine is leaving, check who collects it, when, and how the stored data is wiped before it goes.

When you ask for quotes, say which building you are in and how deliveries work there. A supplier that installs in the capital every week will know what to ask, and can include out-of-hours delivery in the price instead of adding it later. It is also worth checking whether the quote covers taking away packaging, which many buildings will not let you leave in the bin store.

Engineer visits

Service in central London: response, parking and charges

The service agreement is what you are really buying over five years, so look hard at it. Every quote should give a target response time for an engineer, and say whether it is counted in working hours or clock hours. Ask what that target is for your postcode specifically, because a supplier with engineers based on the outskirts or in the home counties may reach Croydon faster than Holborn.

Engineer vans in the centre face the Congestion Charge, and the Ultra Low Emission Zone has covered every borough since August 2023. Most suppliers absorb these costs in their service price, but it is worth asking whether any visit, delivery or collection carries an extra charge for parking or zone charges, so there are no surprises on the first invoice.

Remote support matters more in a crowded city centre than almost anywhere. Many faults, such as a driver problem or a scan-to-email setting, can be fixed over the phone or by remote access without a visit. Ask each supplier how much of their support is remote, whether the machine reports its own toner levels and faults, and how toner is delivered: to your desk, or to a post room three floors down.

Who leases here

What different businesses in the capital tend to need

The ONS counts show which kinds of firm with 10 to 249 staff are most common in the capital: professional services (8,240), hotels, restaurants and bars (7,280), tech and media (5,345), business support services (5,150) and health (5,030). Each prints differently.

Tech, media and creative studios

Many tech firms print very little, but sign and scan contracts, and occasionally need a proper colour print for a pitch. A compact A4 colour machine is often plenty. Design and marketing studios are different: they print proofs, so colour quality and the colour cost per page matter more than speed. If you print large-format artwork, that is a separate wide-format printer, so mention it if you want both quoted.

Restaurant, bar and retail groups

A group with branches across the city needs the same thing in every site: a reliable small machine in the back office for rotas, invoices and stock sheets. Ask suppliers to quote one agreement covering every branch, with one model throughout so staff can move between sites, one monthly invoice, and usage reported branch by branch so each manager can see their costs. Check how a new branch is added during the term, and what happens if one closes.

Professional firms

Accountants, consultants and solicitors still print plenty, and handle confidential papers. Look for print release, so jobs only come out when you are at the machine, which matters even more in a shared building. A3 is worth it if you print spreadsheets and reports at that size; otherwise a fast A4 machine saves space and money.

Clinics and health practices

Private clinics, dental and physiotherapy practices print patient letters and forms and scan referrals. Reliability is the priority, so compare the response times as closely as the price, and agree how patient data stored on the machine is wiped when the lease ends.

Across the capital

Where we find London suppliers

Every postcode is covered, inner and outer. These are the districts where most of the city’s offices sit.

EC2 and EC3

The City

Bishopsgate, Liverpool Street, Bank and the streets round the Lloyd’s building.

EC1 and N1

Clerkenwell, Shoreditch and Islington

Old Street, Farringdon and Hoxton, home to a great many studios and tech firms.

WC1 and WC2

Holborn, Bloomsbury and Covent Garden

Professional firms, publishers and agencies between Euston Road and the Strand.

The West End

Soho, Fitzrovia, Marylebone and Mayfair: media, fashion and small head offices.

N1C

King’s Cross

The new office quarter behind King’s Cross and St Pancras stations.

E14

Canary Wharf

Large towers with strict building management, and plenty of smaller firms around them.

SE1

London Bridge and Bankside

Borough, Bankside and Bermondsey, south of the river.

E20 and E15

Stratford

The offices around the Olympic Park and Stratford station.

Beyond the price

Choosing between London suppliers

When the four quotes are in, the cheapest monthly figure is only the start. These are the questions that separate a good supplier from a cheap one.

Who does the work?

Are the engineers employed by the supplier, or subcontracted? Either can work, but you should know who will turn up.

What happens when it breaks?

The response target, whether a loan machine is offered for long repairs, and how you report a fault.

What is fixed and what can rise?

Whether the page prices can increase each year, and by how much.

How do I leave?

The notice needed at the end of the term, and what collection costs.

A new company can lease too. The finance company will look at the business and its directors, and may ask for a deposit or a personal guarantee. Because suppliers use different finance companies, having several quote gives you a better chance of terms that suit you.

Compare suppliers

Questions

Leasing a printer in London: your questions

More on printer leasing, managed print in London and printer rental, or see all the areas we cover.

Is it worth leasing a printer for an office of five people?

Sometimes. If the five of you print a few hundred pages a month, a decent desktop printer bought outright is usually cheaper. Once you are printing a thousand pages or more, or you scan a lot, a small leased A4 machine with toner and service included often costs less than it looks. Comparing quotes against what you spend now will tell you.

We are in a serviced office. Can we bring our own printer?

Often, yes, but ask the operator first. Some buildings let tenants connect their own machine to the network, some insist you use the shared printer, and some charge for a dedicated power or data point. Get the answer in writing before you sign a lease for a machine.

How long does a printer lease usually last?

Most agreements run for 36 to 60 months. If your office agreement is shorter than that, ask suppliers to quote a shorter term, or look at renting, so you are not paying for a machine after you have moved.

Do engineers charge extra to come into central London?

Check the quote. Engineer visits are normally covered by the service agreement, but ask whether the supplier adds anything for parking, the Congestion Charge or out-of-hours visits, and what response time they promise for your postcode.

Can the machine be installed outside office hours?

Many suppliers will deliver early in the morning or in the evening if your building requires it, sometimes for an extra charge. Say when you ask for quotes, so the price includes it.

Our building wants RAMS and insurance documents. Is that normal?

Yes. Managed office buildings often ask contractors for a risk assessment and method statement and proof of public liability insurance before they will book a delivery slot. A supplier that installs in buildings like yours regularly will have them ready.

Can one agreement cover several shops or restaurants across the city?

Yes. Suppliers can put several branches on one agreement, with the same model in each and one invoice, and report usage by branch so each site’s costs are clear.

We are a new company. Can we still lease?

Usually, but the finance company will look at the business and its directors. A new company may be asked for a deposit or a personal guarantee. Having up to four suppliers quote helps, because they work with different finance companies.

Do you cover outer London as well as the centre?

Yes. Suppliers cover every London postcode, from the City and the West End to Stratford, Croydon, Wembley and beyond. Tell us your postcode and we match you with suppliers who cover it.

Is colour worth it for a design or marketing studio?

If you print proofs and presentations to show clients, yes. Ask each supplier for the colour cost per page and how close the machine’s colour is to your designs, and compare those as closely as the monthly payment.

How many quotes will I get?

Up to four, from suppliers that cover your postcode, each pricing the same specification so you can compare them side by side.

Sources: ONS UK Business Counts 2026, London and United Kingdom, via Nomis; Transport for London: Ultra Low Emission Zone; Transport for London: Congestion Charge.

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