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Managed Print Services (MPS):

Choosing The Right MPS Provider

What is a managed print service?

A managed print service (MPS) is a solution that helps companies optimise and streamline their printing processes. By partnering with an MPS provider, usually via a photocopier lease – businesses can reduce costs, increase efficiency, and enhance security through central management of their printing devices and supplies.

The goal of MPS is to provide businesses with a comprehensive and cost-effective printing solution that meets their unique needs. With a managed print solution, companies can enjoy the benefits of expert management and support, such as:

  • Automated toner management
  • Regular maintenance and repair services
  • Device optimisation and consolidation
  • Cost reduction through centralised billing and management
  • Enhanced document security and control

MPS is suitable for businesses of all sizes, whether you have just a few printers or a large fleet of devices. With the right MPS provider, you can enjoy a tailored solution that is designed to help you meet your printing goals and objectives.

Whether you are looking to increase efficiency, reduce costs, or enhance security, a managed print service can help you achieve your objectives and achieve greater success.

Managed print service definition:

 According to Gartner managed print services (MPS) are services offered by an external provider to optimise or manage a company’s document output. The main components provided are needs assessment, selective or general replacement of hardware, and the service, parts and supplies needed to operate the new and/or existing hardware (including existing third-party equipment if this is required by the customer). The provider also tracks how the printer, fax, copier and MFP fleet is being used, the problems, and the user’s satisfaction.

  • Cost savings: By optimising printing processes and reducing unnecessary printing, a managed print service provider can help lower printing costs.
  • Increased efficiency: With a managed print service, businesses can streamline their printing processes, reducing downtime and increasing productivity. A managed print service provider can help businesses streamline their document management processes, reducing paper waste and increasing efficiency.
  • Improved security: Managed print service providers can help improve the security of sensitive documents by controlling who has access to printers and managing the flow of sensitive information.
  • Customisable solutions: Managed print services can be customised to fit the specific needs of a business, helping to improve the overall printing experience.
  • Simplified IT management: A managed print service provider can take over the maintenance and management of printers, freeing up IT resources for other tasks.
  • Eco-friendliness: A managed print service can help businesses reduce their environmental impact by promoting sustainable printing practices and using energy-efficient printers.
  • Detailed reporting: Managed print service providers can provide detailed reporting and analytics on printing usage, enabling businesses to make data-driven decisions about their printing processes.

How much can a managed print service save a business on printing?

The amount a business can save with a managed print service depends on several factors, such as the size of the organisation, its current printing infrastructure, and its printing habits. 

In general, a managed print service can help a business reduce printing costs by up to 30% through optimised print management, cost-saving measures such as automatic duplex printing, and the use of cost-effective equipment.

 However, the actual savings will vary depending on the specific circumstances of the business.

Are managed print services worth it to a business?

100%, Yes. Managed print services can be worth it for a business. 

A managed print service can improve the efficiency and security of a company’s printing operations, reduce printing costs, and provide valuable insights into the company’s printing habits and needs. 

Additionally, a managed print service provider can take over the responsibilities of maintaining and repairing printers, freeing up time and resources for the business to focus on other tasks. 

Ultimately, whether a managed print service is worth it to a business will depend on its specific needs, printing habits, and budget. If you would like to obtain a free print audit or expert advice, please completed our 60 second form below. 

When choosing a managed print service provider, it's important to consider the following:

  • Experience and reputation: Look for a managed print service provider with a proven track record and a good reputation in the industry.
  • Services offered: Make sure the provider offers the specific services you need, such as printer fleet management, toner and ink replenishment, and technical support.
  • Scalability: Choose a managed print service provider that can accommodate your organisation’s growth and changing needs.
  • Cost-effectiveness: Compare prices and services from different managed print service providers to find the most cost-effective solution for your business.
  • Security: Make sure the MPS provider has proper security protocols in place to protect your company’s sensitive information.
  • Integration: Consider if the managed print service provider can integrate with your existing IT infrastructure and workflow.
  • Support: Check if the provider offers office hours technical support, and if they have a dedicated account manager to handle your account.
  • Reporting and Metrics: Check if the managed print service provider can provide you with detailed reports on cost, usage, and other metrics to help you manage your print environment more efficiently.
  • Environmental Sustainability: Check if the provider has an environmental program to reduce waste, reduce energy consumption and save costs, and also support your organisation’s sustainability goals.

The final word

A Managed Print Service (MPS) solution is suitable for businesses of all sizes, whether you have just a few printers or a large fleet of devices. With the right MPS provider, you can enjoy a tailored solution that is designed to help you meet your printing goals and objectives.

Whether you are looking to increase efficiency, reduce costs, or enhance security, a managed print service can help you achieve your objectives and achieve greater success.

Table of Contents

SMALL BUSINESS PRINTER LEASE

LESS THAN 12 USERS

When it comes to small businesses, one of the most important pieces of equipment is a printer. After all, a small business needs to be able to print documents, make copies, and scan items in order to function effectively.

SMES BUSINESS PRINTER LEASE

LESS THAN 50 USERS

If you have a medium size business, you know how important it is to have a printer that can handle your printing needs. It is important to find a printer that is fast and efficient, and that can handle large jobs. You also want a printer that is versatile, so that you can use it to copy, print, and scan.

ENTERPRISE BUSINESS PRINTER LEASE

MORE THAN 50 USERS

Large size businesses usually have a high need for large format printing, and they need a printer that can handle large documents. There are many large format printers on the market, but not all of them are suitable for large size businesses. Some large format printers are designed for personal use, and they may not have the features or capacity that large size businesses need.

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